Employee joining kit ideas: four welcome kits by budget

What a joining kit is for

A joining kit does three jobs. It tells the new hire that someone expected them, it puts working tools on their desk before they have to ask, and it gives them something with the company name on it to carry home. If a kit does not do at least the first two, it is a giveaway, not a welcome.

HR teams usually get this wrong in one of two ways. Either the kit is a single token item that feels like an afterthought, or it is a heavy box of things nobody uses. The kits below sit between the two. Each item earns its place by being used in the first week.

Four kits by budget band

Starter kit: about Rs121

Three things a person writes with, reads from and props up. A premium metal pen from Rs22, a notebook or diary from Rs84 and a plastic mobile stand from Rs15. It suits bulk campus intake and trainee batches where the budget per head is tight. The Premium Metal Pen, MPI 3227 is Rs22 and the Diary Notebook, MPAP 020 is a typical notebook pick. Pick the pen first: it is the item most likely to still be on the desk a year later.

Standard kit: about Rs259

This is the kit most companies should start with. It adds a canvas bag, which gives the new hire something to carry the rest in, and a bottle. The bag is Rs38 from the Canvas Bags, SB-10001. The bottle in this kit is the Gym Shaker, MI 0006 at Rs100. People take a bag and a bottle to the gym, the commute and weekend errands, which means your logo travels well beyond the office.

Premium kit: about Rs445

For managers and specialist hires, add something that stays on the desk. A table clock from Rs111 and a wooden desktop item from Rs90 are quiet, useful and rarely thrown away. The Table Clock, PC 0650 is Rs111. Desk objects keep the logo in front of the person every working day, which is why this band is built around them.

Leadership kit: about Rs975

Senior joiners notice quality more than quantity, so this kit has fewer items. A ready-made Gift Set with Diary, MPAP 353 at Rs238, a piece of luxury silverware from Rs699 and a canvas bag. Silverware is the one category here that starts above Rs500, so use it only where the seniority justifies it. Pair it with a handwritten note from the hiring manager, which costs nothing and matters more than the gift.

Items used across the four kits

Add 5

Premium Metal Pens, MPI

Premium Metal Pen

₹22/unit + 18% GSTMOQ 5

100+ pcs:₹22₹17 eachsave 23%

SKU MPI 3227

Add 5

Notebook Diary (without dates)

Diary Notebook

₹240/unit + 18% GSTMOQ 5

100+ pcs:₹240₹190 eachsave 21%

SKU MPAP 020

Add 5

Canvas Bags

Canvas Bags

₹38/unit + 18% GSTMOQ 5

100+ pcs:₹38₹30 eachsave 21%

SKU SB-10001

Add 5

Kids Gifting

Gym Shaker with Logo Printing

₹100/unit + 18% GSTMOQ 5

100+ pcs:₹100₹78 eachsave 22%

SKU MI 0006

Add 5

Table Clock

Table Clock

₹110/unit + 18% GSTMOQ 5

100+ pcs:₹110₹87 eachsave 21%

SKU PC 0650

Add 5

Combo Gift Sets

Gift Sets with Diary

₹238/unit + 18% GSTMOQ 5

100+ pcs:₹238₹190 eachsave 20%

SKU MPAP 353

What to put in, and what to leave out

• Put in what is used daily. Pen, notebook, bottle, bag, a desk clock. If you cannot picture the person using it on a Tuesday, drop it.
• Put in a card from a human. A printed welcome note signed by the manager or founder, written by your own team, turns a bundle of items into a welcome.
• Leave out anything that needs setup. Items that need charging, pairing or an account create friction on a day that already has laptops, logins and forms.
• Leave out filler. Five cheap items feel worse than three good ones. Cut the count before you cut the quality.
• Leave out anything you have not seen. Order a sample piece before you commit a batch, especially for the Premium and Leadership kits.

Branding the kit

Branding is done in-house at GiftBulk, and a proof is sent for your approval before production starts. Send the logo as a vector file where you have one (AI, CDR, EPS, PDF or SVG), or a high-resolution PNG at 300 dpi. A flat, single-colour version of the logo prints cleanly on almost every surface; gradients and fine taglines often do not.

Keep the logo modest. A new hire will use a notebook with a small logo in one corner. They will leave a notebook with a giant logo and a slogan in a drawer. Use the same artwork across the whole kit so the items look like a set, and keep it consistent from batch to batch so your next quarter of joiners gets the same thing.

Ordering and lead times

Branded orders take 5 to 7 working days from artwork approval, then 2 to 5 days in transit. Ready stock dispatches in 24 to 48 hours from payment confirmation. The clock starts at approval, not at your first message, so a slow proof round is the usual reason a kit arrives late. For a first batch, allow about three weeks before the earliest joining date, and cut that to two weeks once you have approved artwork on file for repeat orders.

What a kit order costs in total

Per-unit price times quantity gives the subtotal. Shipping is read off that subtotal before GST: Rs250 up to Rs5,000, Rs150 up to Rs10,000 and free above Rs10,000. Then 18 percent GST is added on the subtotal plus shipping, and a GST invoice is issued with every order. Per-unit rates fall as quantity rises, by 6 percent at 15 pieces, 11 percent at 25, 16 percent at 50 and 22 percent at 100.

A first order of Rs3,000 or more before GST can use the code FIRST5 for 5 percent off, up to Rs500. For a fuller worked example of headcount, shipping and GST, read corporate gifting budget per employee in India, and for starting prices across categories, the corporate gift price list. If you are comparing suppliers for a recurring programme, how to choose a corporate gifting company lists the checks to run.